FLEX/ Compliance Management Technology
NOW MORE THAN EVER,
it is time to prove that you're protecting your workforce from COVID-19.
Streamline Compliance
Flex Manager merges People, Procedures and Technology to Reduce Cost, Mitigate Risk and Add Value
Improved Data Transparency & Visibility
* Real-time data capture using Flex app
* Automatic Reports across locations
* Reviews & Approvals
* Document Library
Take Control and Streamline your Compliance!
Workforce
Training
Safety
Operations
Insights
Environment
Lone Working
Working in isolation brings extra risk to employees. In order to ensure staff safety while working remotely, solutions have been developed ot ensure that the "check-in" at specified intervals. If a check-in fails then the set supervisors per location are then notified via SMS as to the employee in question, location (with GPS link) and phone number. Some added security and management can also be engaged through the use of...
Legal Register
The legal register allows a company to add new legislation, track whether it affects the company or not and create any actions if it does. This is a simple way to maintain standards and of legal compliance through a paperless automated solution and by linking with teh corrective action module ensures that the already tried and tested work practices and reporting in place are utilised to their maximum benefit.
Policies & SOP’s
Make your policies and procedures available based on the user group to all parties relevant. Send reminder notifications, control version and have employees sign off manually online. This ensures that information is available to those when they need it and there is a clear oversight on if people are not reading their required documentation.
Permit To Work
Permit to work is a critical tool for companies to ensure that work is done safely and efficiently. Allow contractors to create your permits designed through the administration side of the system taking into account areas such as PPE, Hazards, Required Training, Review Processes and customised sections an fields to build permits that are as simple intricate as required and follow all the necessary review stages. When the permit is...
Hazard Alerts
Hazard alerts, also known as SOR's, are a lightweight gathering of information in order to promote safe behaviour on a site or location. This module has a simplified corresponding application which allows the hazard to be captured quickly even by those without user access or contractors. Data is then fed live into the system and can be used for dashboarding and KPI purposes. This process can save huge amounts of...
Chemical Library
Using chemicals for work is commonplace but unfortunately can have untold hazards on health. Each chemical has an SDS sheet provided or available form the supplier to ensure their safe use and it is mandatory to have this information readily available to the required staff members. Where Flex goes the extra mile is that you can now associate that SDS with risk assessments, which can then be further associated with...
Safe Behavioural Observations
Safe behavioural observations are designed for supervisors or safety managers to ensure that prior to a potentially risk scenario that a full assessment is done in the field at the time. Capture details such as the supervisors, team involved, PPE being worn and description of activity with reference documentation such as photos and videos to ensure that the team have a logical methodology in place before beginning work. This is...
Personal Profile
This provides access to the logged in the users overview area. The key to this is aits all about that individual, their team and their actions. Here there are a variety of links to a module such as E-learning, incident reporting, tasks, inspections, time-off requests etc. The majority of users will end up with these "restricted" profiles with access to their assigned work via apps and this view.
Scheduled Reporting
Scheduled reports are ways of communicating large amounts of information based on current, past or upcoming timelines at a set frequency. Each module has a list of sample reports i.e. Upcoming Training / Completed Inspections / Active Tasks, which then can be filtered to locations, categories and further to allow precise reporting of what the end-user requires. These reports assist in the management of resources and overview of performance to...
Communications
The communications module allows the administrators access to control the alerts & notifications at triggered event times based on the actions of users or automated algorithms. Each module has a set of events that the administrator can choose to enable or disable notifications per trigger. They can then customise the messages and set the method of communication i.e. SMS / Email / System Messages / Flex News Feed There are...
Dashboards
Dashboards are designed to give you an updated view for display purposes. Select from the list of drop-down blocks associated with your system modules, configure the filters and adjust the size, save and view on the URL, that simple. For example, you could have a dashboard in a reception showing # people onsite, compliance score, last incident date of type X in days, Last 4 audit results of type Y...
Applications
The mobile applications are designed to gather info at the source and communicate this up through predefined workflows enabling the capture of integral data for business management and compliance. The applications work as seamlessly with the system to ensure that data is managed and captured effectively based on the system administrators design. Work offline and send information the next time you have connectivity and use a host of smart features...
Notifications
There are a variety of ways in which notifications can send to employees, some of which are registered in more detail here in this list: Push Notifications - Mobile Device - Appears on-screen to notify the user of actions Scheduled Reporting - Reports preset to send specific criteria at set intervals Alerts & Notifications - As actions occur, can trigger emails / sms etc. System Notifications - An internal mail...
Administration
Customise key elements of the system to build your corporate branding into the system, organise module menus define high-level settings and allow your corporate branding to filter through the system, reports, notifications and even applications. With items such as uploading company branding and imager, assigning company colours to text and even setting out the selectable language versions, this allows you to tailor the solutions feel to your way of working....
Locations
This is a comprehensive view of any information related to the location (this is a customisable keyword to suit your terminology). From a managers perspective, this is the place to go to view all interactions on the system with this site, its employees and link to other modules. For example, you can see the number of employees assigned to this site, completed/scheduled audits, full active/outstanding training and entire asset list....
Analytics
The analytics section of the Flex Manager Solution provides in-depth access to your information in graphical representation. This allows you to mark out trends in your data and focus in on areas to improve. Flex is designed to maximise the capture of data from the ground in the simplest format, this area is where all that information can be used to make key business decisions with close to real-time data....
Employee Rewards
In safety, the general rule is to award 60% and demerit 40%. This provides positive reinforcement to workers and motivates the entire team to perform better. Over time this will increase as safety is becomes part of every action. USe a number based system to track performance on-site and cross-site level.
Employee Observations
Categorise and trace both positive and negative employee observations to ensure that there is a simple oversight on employee actions. This allows your team to see how employees perform across locations in a clear and concise register.
Stock Management
Organized the stock and the different demands. Assigned cost for maintenance, providing real-time updates on current levels. Manage your inventory, assign stock to locations, clients, assets, employees and track usage over time. There are a host of features such as purchase and sale rates, UID's, max/min amounts, lead time, barcode links, etc. that enable stock to be tracked, managed and reported on effectively. Using the applications you can effectively gather...
Inspections
Increase productivity by 40%, multiple inspections can be configured to allow compliance monitoring, legal requirements, and company policies. Create customized inspection templates using 9 different question types, a range of comprehensive features to generate a schedule based on the type of asset. Complete inspections easily from the mobile applications using the applications and capture details such as time taken, GPS at the time of completion, images and any failures can...
Lone Working
Working in isolation brings extra risk to employees. In order to ensure staff safety while working remotely, solutions have been developed ot ensure that the "check-in" at specified intervals. If a check-in fails then the set supervisors per location are then notified via SMS as to the employee in question, location (with GPS link) and phone number. Some added security and management can also be engaged through the use of...
Legal Register
The legal register allows a company to add new legislation, track whether it affects the company or not and create any actions if it does. This is a simple way to maintain standards and of legal compliance through a paperless automated solution and by linking with teh corrective action module ensures that the already tried and tested work practices and reporting in place are utilised to their maximum benefit.
Policies & SOP’s
Make your policies and procedures available based on the user group to all parties relevant. Send reminder notifications, control version and have employees sign off manually online. This ensures that information is available to those when they need it and there is a clear oversight on if people are not reading their required documentation.
Permit To Work
Permit to work is a critical tool for companies to ensure that work is done safely and efficiently. Allow contractors to create your permits designed through the administration side of the system taking into account areas such as PPE, Hazards, Required Training, Review Processes and customised sections an fields to build permits that are as simple intricate as required and follow all the necessary review stages. When the permit is...
Hazard Alerts
Hazard alerts, also known as SOR's, are a lightweight gathering of information in order to promote safe behaviour on a site or location. This module has a simplified corresponding application which allows the hazard to be captured quickly even by those without user access or contractors. Data is then fed live into the system and can be used for dashboarding and KPI purposes. This process can save huge amounts of...
Chemical Library
Using chemicals for work is commonplace but unfortunately can have untold hazards on health. Each chemical has an SDS sheet provided or available form the supplier to ensure their safe use and it is mandatory to have this information readily available to the required staff members. Where Flex goes the extra mile is that you can now associate that SDS with risk assessments, which can then be further associated with...
Safe Behavioural Observations
Safe behavioural observations are designed for supervisors or safety managers to ensure that prior to a potentially risk scenario that a full assessment is done in the field at the time. Capture details such as the supervisors, team involved, PPE being worn and description of activity with reference documentation such as photos and videos to ensure that the team have a logical methodology in place before beginning work. This is...
Personal Profile
This provides access to the logged in the users overview area. The key to this is aits all about that individual, their team and their actions. Here there are a variety of links to a module such as E-learning, incident reporting, tasks, inspections, time-off requests etc. The majority of users will end up with these "restricted" profiles with access to their assigned work via apps and this view.
Scheduled Reporting
Scheduled reports are ways of communicating large amounts of information based on current, past or upcoming timelines at a set frequency. Each module has a list of sample reports i.e. Upcoming Training / Completed Inspections / Active Tasks, which then can be filtered to locations, categories and further to allow precise reporting of what the end-user requires. These reports assist in the management of resources and overview of performance to...
Communications
The communications module allows the administrators access to control the alerts & notifications at triggered event times based on the actions of users or automated algorithms. Each module has a set of events that the administrator can choose to enable or disable notifications per trigger. They can then customise the messages and set the method of communication i.e. SMS / Email / System Messages / Flex News Feed There are...
Dashboards
Dashboards are designed to give you an updated view for display purposes. Select from the list of drop-down blocks associated with your system modules, configure the filters and adjust the size, save and view on the URL, that simple. For example, you could have a dashboard in a reception showing # people onsite, compliance score, last incident date of type X in days, Last 4 audit results of type Y...
Applications
The mobile applications are designed to gather info at the source and communicate this up through predefined workflows enabling the capture of integral data for business management and compliance. The applications work as seamlessly with the system to ensure that data is managed and captured effectively based on the system administrators design. Work offline and send information the next time you have connectivity and use a host of smart features...
Notifications
There are a variety of ways in which notifications can send to employees, some of which are registered in more detail here in this list: Push Notifications - Mobile Device - Appears on-screen to notify the user of actions Scheduled Reporting - Reports preset to send specific criteria at set intervals Alerts & Notifications - As actions occur, can trigger emails / sms etc. System Notifications - An internal mail...
Administration
Customise key elements of the system to build your corporate branding into the system, organise module menus define high-level settings and allow your corporate branding to filter through the system, reports, notifications and even applications. With items such as uploading company branding and imager, assigning company colours to text and even setting out the selectable language versions, this allows you to tailor the solutions feel to your way of working....
Locations
This is a comprehensive view of any information related to the location (this is a customisable keyword to suit your terminology). From a managers perspective, this is the place to go to view all interactions on the system with this site, its employees and link to other modules. For example, you can see the number of employees assigned to this site, completed/scheduled audits, full active/outstanding training and entire asset list....
Analytics
The analytics section of the Flex Manager Solution provides in-depth access to your information in graphical representation. This allows you to mark out trends in your data and focus in on areas to improve. Flex is designed to maximise the capture of data from the ground in the simplest format, this area is where all that information can be used to make key business decisions with close to real-time data....
Employee Rewards
In safety, the general rule is to award 60% and demerit 40%. This provides positive reinforcement to workers and motivates the entire team to perform better. Over time this will increase as safety is becomes part of every action. USe a number based system to track performance on-site and cross-site level.
Employee Observations
Categorise and trace both positive and negative employee observations to ensure that there is a simple oversight on employee actions. This allows your team to see how employees perform across locations in a clear and concise register.
Stock Management
Organized the stock and the different demands. Assigned cost for maintenance, providing real-time updates on current levels. Manage your inventory, assign stock to locations, clients, assets, employees and track usage over time. There are a host of features such as purchase and sale rates, UID's, max/min amounts, lead time, barcode links, etc. that enable stock to be tracked, managed and reported on effectively. Using the applications you can effectively gather...
Inspections
Increase productivity by 40%, multiple inspections can be configured to allow compliance monitoring, legal requirements, and company policies. Create customized inspection templates using 9 different question types, a range of comprehensive features to generate a schedule based on the type of asset. Complete inspections easily from the mobile applications using the applications and capture details such as time taken, GPS at the time of completion, images and any failures can...
Asset NFC & Apps
Live view of the mobile app
Tailoring Flex COVID-19
Discover how to document effectively COVID-19
iOT & Access Control
Hardware & Software interlinked
Hazards & Observations
Create a new culture in your company
Mix & Match Technology
Flex Modules to satisfied your needs
Tailoring Flex COVID-19
Discover how to document effectively COVID-19
Trusted by
Track KPI's
Centralise Data
Pull key metrics and calculations automatically from day to day operations to ensure your executive team have live access to the information that matters
Optimise Resources
Clear Oversight
Monitor your teams actions to build a live profile of how your company operates.
Mobile Workforce
Full Remote Access
A single application to provide comprehensive access to your on the go requirements.
Multi-Lingual
Be a Global Operation
Over 3500 language points and integrated with Google to translation with adminstrator overwrite capability.
Multi-Layer Reporting
Data the way you want it
On event Email / SMS Notifications, Scheduled Reports, Exception Reporting, Dashboards, Analytical Engines.
Roll-out Management
We guarantee success
A team of trained experts with vast experience to guide your project to success
The Leading Integrated Solution to Manage Staff/Assets/Facilities/Contractors & Compliance
News & Testimonials
COVID-19 The Unveiled Learning Opportunity
Academic research into the impact of post-Covid-19 working arrangements on construction sites has found that far from being diminished, productivity may actually have improved. Although total [...]
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How to set up a Health and Safety Software?
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Mental Health a Safety Concern for Construction Companies
Our commercial partner CIF found in their research that 68% of companies feel the industry has a severe issue with under-reporting of mental health issues. Construction companies are concerned [...]
“Information is crucial in ensuring the best decisions are being made on a site and company-wide level. Flex has helped us communicate better, in real time and produce clear analytics to demonstrate how we can improve as a company. Within a few clicks I can find the data I need from remote locations and I am notified when something important happens such as an incident being recorded.”
“Flex has given me the power and control to clearly view and understand what is happening in my company at all times. Using this information we have bee able to increase our service standards and cut costs through more efficient work practices.”
COVID-19 The Unveiled Learning Opportunity
Academic research into the impact of post-Covid-19 working arrangements on construction sites [...]